Executive Secretary

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Job Detail
Industry
Investments
Functional Area:
Administration
Total Position:
1
Job Type:
Full Time/Permanent ( First Shift (Day)‎ )
Job Location:
Riyadh, Saudi Arabia
Gender:
No Preference
Nationality:
Saudi
Career Level:
Entry Level
Education:
Diploma
Minimum Experience:
Fresh
Work Permit:
Saudi Arabia
Apply By :
Jul 29, 2018
Posted On:
Jul 2, 2018
Job Description

Role Summery

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Write professional MEMOs
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Minimum Requirements

  • Associate Degree in Executive Secretary
  • GPA 4 out of 5
  • Standard typing speed 50 WPM
  • Proficient in MS Office (Outlook, Word, Excel and PowerPoint)
  • Proficient in both spoken and written English
  • Outstanding verbal/written communication and negotiation abilities
  • In depth knowledge of office management
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills